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Rules of Conduct Policy
Welcome to the Middletown Township Public Library. The Library is supported by the taxes of the people of Middletown who expect its facilities to be a clean, comfortable, and safe places for selecting materials, reading, researching, studying, writing, and attending programs and meetings. To this end, the Library is responsible for establishing and enforcing rules of conduct to protect the rights and safety of Library customers, volunteers, and staff and for preserving and protecting the Library’s materials, equipment, facilities, and grounds. Reasonable rules of conduct are not in conflict with the Library’s strong commitment to intellectual freedom and to freedom of access to information.
Library property is defined as the exterior grounds, parking areas, and building interior and exteriors.
For the comfort and safety of customers, volunteers, and staff, and the protection of Library property, the following actions are examples of conduct not allowed on Library property:
• Engaging in any activity in violation of Federal, State, Local, or other applicable law, or Library policy.
• Failing to comply with a reasonable staff request.
• Carrying firearms and weapons of any type (except by law enforcement officers and authorized security personnel of the Middletown Township Public Library).
• Being under the influence of alcohol/illegal drugs, and selling, using or possessing alcohol/illegal drugs.
• Verbally or physical threatening or harassing other customers, volunteers, or staff, including stalking, staring, lurking, swearing, and engaging in inappropriate acts of touching, sex or indecent exposure.
• Library computers must be used in a responsible manner, respecting the rights of others and taking care with the use of the equipment. Computer internet settings may not be changed. Customers may not use the library’s computers or a personal computer device while at the library for any fraudulent or unlawful purpose. N.J.S.A. 2C:34-4 prohibits accessing or displaying pornographic and/or obscene materials on a library computer or a personal computer device while at the library. The library is not responsible for the availability, timeliness, security or reliability of its network and does not assume responsibility for the security or privacy of any online transactions.
• Soliciting or conducting surveys not authorized by the Library.
• Stealing, damaging, or inappropriately using Library property in Library facilities or on Library grounds, including books, periodicals, furnishings, walls, computer hardware and software, printers, copiers, phones, and other equipment.
• Trespassing in nonpublic areas; being in the Library without permission of an authorized Library employee before or after Library operating hours; leaving vehicles on Library property, or camping on Library grounds.
• Fighting or challenging to fight, running, pushing, shoving, or throwing things.
• Creating disruptive noises including, but not limited to loud talking, screaming, or banging on computer keyboards.
• Gambling, games, and group activities which are disruptive to the Library environment
• Using audible devices without headphones or with headphones set at a volume that is audible to others. Using cell phones, pages, and other communications devices in areas other than those set aside for such activity. Audible cell phone and pager ringers must be turned off or set on vibrate. High frequency ring tones which may be audible only to select persons are not permitted.
• Using restrooms for bathing or shampooing, doing laundry, or changing clothes.
• Smoking, chewing, and other tobacco use in the library and on the patio area or within 25 feet of any public or staff entry.
• Entering the Library barefoot, without a shirt, with offensive body odor or personal hygiene, or being otherwise attired so as to be disruptive to the Library environment.
• Visiting the library with head lice or bed bug infestation on clothing.
• Consuming food or beverages in public areas of the Library not authorized by the Library.
• Taking photographs or other images of customers, staff, or volunteers without their permission.
• Using wheeled devices in Library property or on Library property grounds, except in designated areas, including skateboarding, roller-skating, bicycling, scooters, and roller shoes (except for wheelchairs, walkers and strollers).
• Moving Library furniture from where it is placed by Library staff.
• Lying down or sleeping in the restrooms or on any floor, couch, table, or seat in the Library, and by blocking aisles, exits, or entrances by sitting or lying down in them.
• Neglecting to provide proper supervision of children (see the Middletown Township Public Library Policy on Unattended Children)
• Bringing in pets or animals, other than service animals necessary for disabilities, into the Library, except as authorized by the Library Director.
Enforcement of these rules will be conducted in a fair and reasonable manner. Library staff and/or Middletown Police Officers will intervene to stop prohibited activities and behaviors. Failure to comply with the Library’s established rules, regulations, and policies could result in removal from the premises and exclusion from the Library for a period of one day to one year, or in arrest or prosecution. Violations could also result in the restriction and/or termination of Library privileges, including the use of Library computers and other equipment.
Library customers have the right to request an administrative review of an exclusion order that is for a period greater than seven days.
Adult Resident Cards
Adult library cards are issued free to all persons, age 18 and up, who are Middletown residents and to non-residents who work (including temporary household employees), attend school, or own property in the township. To obtain a borrower’s card, current proof of residency, employment, school enrollment or property ownership must be presented. If any street is in question, the library will verify with the Township Tax Department before issuing the card. Individuals who receive mail at a P.O. Box must also provide the library with a street address.
Acceptable forms of identification:
- Drivers License
- Employee or School ID card, current year
- Current tax bill
- Current utility bill
- Current pay stub with address shown
- Bank check with address printed
- School schedule, report card, or bus pass
- Letter from Middletown employer verifying current employment
Military Service – Anyone at least 17 years of age who lives, works, or goes to school in Middletown, and who provides proof of active military service shall be entitled to an adult library card.
A non-resident may obtain a library card for a $75 annual fee. The card is valid for one year. Non-resident senior citizens, 62 years and older, may purchase a card for $25 annually.
Juvenile library cards are issued free to resident children. Library cards are issued free to non-resident children who attend school (grades K-12) in the Township. Signature of responsibility by parent or legal guardian is required. The parent or legal guardian must be present when applying for the juvenile card. The parent or legal guardian is responsible for transactions made with the juvenile card without exception, including any and all fines. The juvenile will be eligible for an adult library card on their 18th birthday. The card may be used to borrow all items except the “R” rated DVD’s or video games.
Library Card Expiration
All resident library cards are issued for a term of three years, and are renewable. All non-resident cards are issued for one year, and are renewable. All card holders must show current ID for renewal.
Presentation of card
Library cards must be presented to borrow materials and to pick up waiting holds. Customers may not pick up family members holds unless they have the appropriate card in hand.
Lost or Stolen cards
A replacement card is $3.00. Stolen cards are the responsibility of the owner until reported to the library.
Right of Refusal
The Library reserves the right to refuse to issue a card and/or loan materials. Materials will not be loaned and library cards will not be issued to anyone who has family members with fines over $15 or anyone who resides with cardholders with fines over $15. Before a card is issued, staff will search by name and address to assess pre-existing fines.
Material Loan Limits
|Material Loan Period||Limits||Fines|
|14 Days||Quantity||Overdue Fines Per day||Maximum Fines|
|All Books||No Limit||$ 0.25||Books $5.00|
PB Books $5.00
|All Cassettes||No Limit||$ 0.25||CD’S $5.00|
|All CD’S||No Limit||$ 0.25||CD’S $5.00|
Audio Books On CD $5.00
|Magazines||No Limit||$ 0.25||Juv. Magazines $5.00|
Adult Magazines $5.00
|Adult Non-Fic. Videos & DVDS||No Limit||$ 1.00||Adult VHS & DVDs $5.00|
|Adult DVD Series||No limit||$ 1.00||Adult VHS & DVDs $5.00|
|Playaways||3 per card||$ 0.25||Playaways $5.00|
|Video Games||1 per card||$ 1.00||Video Games $5.00|
|7 Days||Quantity||Overdue Fines Per Day||Maximum Fines|
|Children’s Videos||No Limit||$ 1.00||$5.00|
|Children’s DVD’S||No Limit||$ 1.00||$5.00|
|Adult VHS & DVD Series||No Limit||$ 1.00||$5.00|
|3 Days||Quantity||Overdue Fines Per Day||Maximum Fines|
|Museum Passes||1 per card||$5.00||$50.00|
Please Note: While we do not set any limits, librarians can only retrieve 5 items off your holds list per day.
Customers may request an extended loan period of up to 4 weeks on any travel books, audiobooks, book club books, and paperbacks that have been in the collection for six months or more.
Fines are not charged for days the library is closed. Fines begin at the library opening time on the day after the due date. The library has the right to refuse to issue a card based on existing household fines. Fines are the responsibility of the cardholder or the parent/legal guardian of a juvenile cardholder. In cases where the parents of a juvenile cardholder are divorced, both parents/legal guardians will be held responsible for the fines. In the case that a duplicate card exists, all fines will be considered valid.
All library materials can be renewed up to 4 times. Exceptions:
- Items on hold
- Inter-library loans (materials from another library)
- Museum Passes
- Wifi Hotspots
All library materials must be returned after 4 renewals and cannot be immediately checked out again until after they have been re-shelved and reentered the circulating collection.
All library materials may be reserved without charge, except rentals and museum passes. Pick up must be within 4 days, or the item goes to the next waiting customer or is re- shelved. Reserves may be made by Internet on the library’s website catalog, or in person at any OPAC station or at the circulation and reference desks. Telephone reserves will be handled at the reference desk.
- 30 reserves per customer at any time.
- 5 on-shelf item reserves per day.
- Video/DVD titles rated ‘R’ by the MPAA may be borrowed only by Adults over the age of 18 who present a valid Middletown Township Adult card.
All library items may be returned in interior or exterior book drops, with the exception of inter-library loan (ILL) items and museum passes, which must be returned at the Circulation Desk.
Lost or damaged items
The borrower is responsible for the replacement cost of materials that are lost or damaged. This is the price recorded at the time of acquisition. The library will accept exact duplicates of any lost or damaged items. Receipts for all transactions are automatically printed and available to the customer.
Lost and paid materials
A customer who has paid a lost item fee but later finds the item(s) and tries to return it to the library will not be permitted to do so. There are no refunds on found lost items. Once the lost fee is paid to the library, the library will record the change and remove the item(s) from the system and the item(s) becomes the property of the customer.
Items Claimed Returned
When a patron believes they have returned an item to the library, they are responsible to notify library staff. The item will stay on the patron record until it can be found. The library staff will search for the item within the library. If the item is found, the item will be checked in and fines will be waived, if any. If the item is not found, the staff will put a note in the patron record indicating a search was made and the patron must search for the item again. If the item is never found by the staff or by the patron, the item will be declared “lost” after being overdue for 60 days and the patron will be charged the replacement cost of the item. Replacement costs and fines may be waived at the discretion of the Circulation Manager or the Library Director.
Items Not Checked Out by the Patron
When a patron believes there is an item on their account that they did not check out, they are responsible to notify the library. The item will stay on the patron record until it can be found. The library staff will place a hold on the item and make a note in the patron account. If the item is found, all fines associated with the item will be waived. If the item is not found, it will be declared “lost” after being overdue for 60 days and the patron will be charged the replacement cost of the item. Replacement costs and fines may be waived at the discretion of the Circulation Manager or the Library Director.
Items Returned Incomplete or Damaged
All items are inspected by library staff upon return. If an item is returned missing a disc, the item will remain on the patron record and a staff member will call/email to inform the patron that the item was returned incomplete. The patron has 1 month to return a missing disc without incurring late fees. The patron has 3 months to return a missing disc without incurring replacement fees. Anything not returned after 3 months will be considered lost and the patron will be billed the full replacement cost of the item.
Library staff has the discretion to determine when items are returned too badly damaged to re-circulate. If an item is returned damaged, patrons will be billed the full replacement cost of damaged items. Staff will note any damaged items on the patron account. All items returned damaged will be stored for 3 months and then discarded. The patron may claim the damaged item within those 3 months. Examples of damage include, but are not limited to:
• Covered in blood or other bodily fluids
• Chewed on by children/animals
• Covered in mold
• Water damage
• Ripped/torn/missing pages so that the book is unreadable
• Spilled food or crayon/pen marks that make the book unreadable
• Cracked/scratched disc
The Circulation Manager and Library Director will have the discretion to waive fines based on an illness or hospital stay, theft, catastrophe, or death in the family. It is the patron’s responsibility to report these instances and to voluntarily provide documentation in reference to the incident in question. Documentation includes, but is not limited to:
• Hospital admittance papers
• Police report
• Insurance paperwork
• Death certificate
In the event of a widespread weather emergency, such as Superstorm Sandy, a form will be issued to patrons who have library materials damaged by weather. All fines will be waived by the library for items damaged by severe weather.
Fines of $25 or more that have been unpaid for more than 60 days are sent to a collection agency for debt collection. Once a customer is sent to collections, they are responsible for the payment of all fines as well as a $10 collection services fee.
Inter-library loans are items borrowed from other libraries to fill requests. These items circulate for two weeks and cannot be renewed unless the owning library permits such a renewal. The process must go through the ILL librarian on staff. Fines are .50 cents per day if late. All items must be picked up and returned at the Circulation desk.
The Middletown Township Public Library will lend its materials to other libraries following the Inter-library Loan Code of the American Library Association. Middletown Library procedure will be incorporated into this policy.
1. Customers may have a maximum of five  inter-library loans active in process at any time. This would include any combination of requests which are waiting to be filled or materials which have arrived and are circulating or waiting to be picked up.
2. Requests for inter-library loans will be accepted only from customers in good standing, under the fines threshold.
3. Inter-library loans are subject to all restrictions placed on them by the lending library [i.e. in-house use, etc.]
4. Materials may/may not be renewed at the discretion of the lending library. Fines may accrue during the renewal process/period.
5. Inter-library loans will be held at the Circulation desk for four  days. The customer will be called when the materials arrive. Any items not picked up within the four day period will accrue a $5.00 service fee per item. Fees and service charges from the lending library will be attached to the customer’s record even if the materials are not picked up.
6. Any individual customer who misses three inter-library loan pickups in a six  month period will not be permitted to borrow through inter-library loan for a period of six  months thereafter. At the discretion of the Board of Trustees, further abuse of inter-library loan could result in the loss of this privilege.
The Library reserves the right to suspend borrowing privileges to anyone who abuses library policy. This suspension may be temporary or permanent. The Library reserves to right to suspend borrowing privileges based on outstanding fines. In the case of excessive fines, the Library reserves the right to suspend borrowing privileges of the entire household.
The Middletown Township Public Library will offer test proctoring services to residents for $10 per test and to non- residents for $25 per test. This fee is due and payable at the time the proctoring is conducted.
Proctoring services shall be provided during regular hours of the library, at the convenience of the library, and in accordance with library policies and procedures.
- Middletown Township Public Library accepts the donation of new or gently used books and other materials. Once donated, the materials become the Library’s property and the Library reserves the right to use and dispose of them in the manner most useful to the Library. This could include adding them to the collection, giving them to the Middletown Public Library Foundation for their sale, or disposing of them.
- Cash donations are accepted “in memory of” or in honor of” individuals for the purchase of library materials. The donor may indicate preference for formats and subjects to be acquired with the donation. All monetary gifts are acknowledged in writing. Memorial/honorary inscriptions are placed in materials as appropriate.
2. Gifts of cash that are unconditional will be utilized to meet the needs of the library.
3. The Trustees of the library reserve the right to refuse any gift with conditions attached, depending on the needs of the library
- Bequests, gifts of stock or property or corporate matching gift programs should be discussed with the Library Administration in advance.
Any personal information which is collected during your visit on our website is solely for the purpose of contacting you if the need arises about future projects. Your information, including name, address, email address, and payment information will not be shared with any other person or company.
We do not use, nor do we condone the use of unsolicited bulk e-mail.
Middletown Public Library upholds the American Library Association policy concerning confidentiality. This policy extends to “information sought or received, and materials consulted, borrowed or acquired.” Upon presentation of a juvenile card (user under age 18), a parent or guardian may access the child’s record.
The library does not release any customer information to any law enforcement or government agency without the presentation of a subpoena, as per N.J.S.A. 18A: 73-43.2, or search warrant presented by the FBI under the provisions of the Federal Intelligence Surveillance Act (FISA), or the Electronic Communications Privacy Act (ECPA), two latter acts which supersede state law.
It is the borrower’s responsibility to comply with the copyright law of the United States. (Public Law 94-553).
The Middletown Township Public Library accepts no responsibility for damage to personal computer equipment or software caused by use of library materials and provides no guarantee that the material will operate on the borrower’s equipment.
Library employees who give technical suggestions or advice to customers regarding their personal hardware, software, audio visual material, or any other matter shall be free from any responsibility and held harmless.
Internet Use Agreement
The Middletown Township Public Library offers public access to the Internet.
Internet access is available to all users of the Library who agree to these conditions:
1. User recognizes that some systems may contain controversial materials including those that are offensive and disruptive to other users of the library, will use his or her own discretion in accessing such materials and comply with library staff requests to log off certain sites. Parental supervision and control are strongly advised.
2 The amount of time spent on the Internet must be shared with other users. Computer use by MTPL cardholders has precedence over non-resident or guest users, and this precedence may be implemented by varying time limits, limits in the number and location of computers available, or by other means.
A. MTPL cardholders in good standing may access the Internet free of charge for 2 hours per day plus have one guest pass per day.
B. Effective January 22, 2014, guests passes shall be free but limited to one 60 minute internet use session per day.
3. Commercial uses of the Library Internet System are prohibited.
4. Users may not upload or download programs or files to Library computer hard drives.
5. Any vandalism to the system’s components including software, hardware or data of the system shall result in disciplinary action by the Middletown Township Public Library and termination of user privilege.
6. Print cost shall be $0.25 cents per page.
7. Internet access computers in the Children’s Room are to be used by
children under the age of 12 only. An adult may use the Children’s Room computers
while supervising their child. Computers in the Teen Zone may be used by those ages 12-18 only.
8. Patrons access and use of the system may be terminated by the Middletown Township Public Library for any perceived or suspected abuse of the above provisions.
Digital Video/E-books/Audio (Hoopla) Circulation Policy
Access to digital audio/video will be provided through a password-protected website and mobile app called Hoopla established by Midwest Tape. All internet connected devices are compatible with the Hoopla website. All Android and iOS mobile devices are compatible with the mobile app.
Library cardholders will have access to the full Hoopla collection of music, movies, television shows, and audiobooks. Each patron will be allowed to borrow up to 10 items per month; however, they are limited to borrowing only up to 5 items at one time. These limits may be adjusted at the Library Director’s discretion for budgeting purposes.
All items are DRM (Digital Rights Management) protected. All items borrowed through the Hoopla website may be streamed on a computer, tablet or smart phone, or downloaded using the mobile app. All items will expire automatically, so no fines will be assessed.
Movies and television episodes can be borrowed for 2 days. Music can be borrowed for 7 days. Audiobooks and E-books can be borrowed for 21 days. These circulation periods are determined by the vendor (Midwest Tape).
All items in the Hoopla catalog are available to borrow and use immediately. No holds are necessary for this service. Items may be returned early, but items cannot be renewed. All technical errors and questions will be handled by Midwest Tape directly through the mobile app or website.
Middletown Township Public Library offers public self-service photocopy machines and printers to the general public for a fee. The library also offers scanning services at the Adult Reference Desk for a fee.
Public photocopiers are located in the HUB and in the Children’s Department. Copiers accept cash and coin only.
Printing is available on the desktop computers located in the Reference area, in the Teen Room, and in the Children’s Department. Printers operate using the MTPL library card. Funds may be added to library cards at the Reference Desk (cash only). Wireless printing is also available from all wireless devices connected to the Middletown Library wireless network. The password for access to the library’s wireless network is “middletown.”
Scanning is available at the Reference Desk. Library customers may scan onto a USB device only. The scanner accepts unbound letter and legal sized paper. The library offers USB devices for sale at the reference desk. Assistance for scanning services is provided by a librarian at the Reference Desk.
Teacher’s Borrowing Policy
Library cards may be issued to any Middletown school as an entity. School cards will only be issued by a Manager or the librarian in charge of the Books-in-Schools program.
Presentation of Card
Library cards must be presented to borrow materials and to pick up waiting holds. Teachers may also present identification to show that they are currently employed at the school or that they are the teacher listed as the contact person for the school.
Teachers using a school card will receive an extended loan period of 4 weeks on any item that has been in the collection for six months except reserves, 2 day items, rentals, museum passes, and school reading list items.
Fines & Renewals
School cards will not receive any fines. All library material can be renewed 4 times.
Teachers may reserve items through the Books-in-School program. This program allows a teacher to request books on a specific topic. Library staff will then choose the books, check them out on the school card, and place them at the front desk for the teacher to pick up. Teachers will have 10 days to pick up all Books-in-Schools items before they are returned to the shelves.
All library items may be returned in interior book drops or outside book drops. Teachers must return all Books-in-Schools items checked out on a school card directly to the Circulation Desk.
Lost or Damaged items
At the discretion of the Library Director, the school may be responsible for lost and damaged items.
Teachers’ Personal Cards
All Middletown teachers who choose to check out materials for school use on their personal cards will be treated as regular patrons and will be responsible for any fines/fees incurred. For this reason, the library staff will encourage all teachers to use the Books-in-Schools program.
Unattended Children Policy
Service to children is a very high priority of the Middletown Township Public Library. Children of all ages are warmly welcomed and encouraged to use the Library’s materials, services, and programs. Every effort is made to provide a pleasant and inviting experience. At the same time, the Library is an open, public building, and the well-being and safety of all children are of serious concern. The Library staff cannot assume the responsibility to supervise children in the Library or on library grounds. Leaving a child unattended may result in the violation of N.J.S.A. 2A:53A-14, 15, liability of parent or guardian for negligence.
The following policy has been established to protect children and provide all of our patrons with positive Library experiences.
Parents (or legal guardians) are responsible for the conduct of their minor children under 18 years of age, in the Library, or on Library grounds regardless of whether parents (or legal guardians) are in the company of their children or not.
- For children nine years of age and under, except for participation in specific Library programs, a responsible caregiver (age 17 or older) must always remain within sight of the child.
- Children, 10 to 12 years of age, shall not be left unattended on Library grounds; a caregiver must be present in the building, but not necessarily within sight of the child.
- Children, 12 years old and over, are assumed to be mature enough to use the Library responsibly by themselves.
- However, if unattended 12+ child exhibit fear, anxiety, illness, or disruptive behavior, the caregiver will be called by staff.
- Minor children, aged less than 17 years, may not be left unattended before or after Library hours.
The Library will:
- Library staff will first attempt to reach the caregiver in the Library via our paging system. Staff will remind the caregiver of the policy.
- If the caregiver of a child, 12 years or younger, is not present in the Library, staff will supervise the child at a safe Library location and call the non-emergency Police number.
- If a minor child, up to age 17, is left at the Library after hours, the Library staff will follow these procedures:
- Two senior staff must stay with the child inside the Library building. Note: Staff can ask a child to return to the building if they have gone outside but cannot force them to do so. Personal judgment on the age of the child and conditions should prevail.
- Staff will call the parents/guardian within 5 minutes of the Library closing. Staff will call the parents/guardians for up to 15 minutes.
- If parents/guardians cannot be reached or cannot arrive until 15 minutes past closing, staff will call the Police non-emergency number, and two staff members are to remain with the child until the Police have arrived.
- The director or designee will be notified of the situation if a child is left unattended after closing.
- Staff will file an incident report with the administration when a child 12 and under is left unattended in the Library with no caregiver, or a child 12 and over needs to have a parent or guardian contacted due to distress, or a minor is left alone at the time of the Library closing.
Homebound Residents Policy
Homebound residents wishing to participate in this program must register by contacting the Homebound Services Librarian. A volunteer will visit the resident with a registration application to apply for a Homebound Resident library card. The resident will also complete a brief survey to assist library staff in selecting appropriate materials based on the resident’s interests. The resident may select specific titles, authors, genres, and formats (i.e. – large print, audio). With this service, residents will have access to regular books, large print books, audio books, and music CDs. Feature Film DVDs, magazines, and video games may not be checked out on a Homebound Resident library card.
Volunteers will deliver pre-selected materials to the resident and will be responsible for returning items by their due date. Library materials may be returned in library book bins located at the Middletown Library and at the Lincroft Little League Field.
Homebound Resident library cards will not accumulate late fees. At the discretion of the Library Director, homebound residents may be responsible for the replacement cost of lost items.
Homebound Resident library cards will be limited to 5 items per checkout. All items will circulate for 2 weeks. Items without holds may be renewed up to a maximum of 4 times.
It is the homebound resident’s responsibility to ensure that the delivery volunteer has unobstructed access to deliver and pick-up library materials. It is the homebound resident’s responsibility to contact their delivery volunteer when materials are ready to be returned to the library. The delivery volunteer may not enter the home of the homebound resident. Library materials will be left at the door step or at another prearranged site on the resident’s property.
The program is most successful if the homebound resident and volunteer agree upon 2 dates per month for pick-up and delivery, such as the 1st and 3rd Monday of every month. This will ensure that library materials are returned in a timely manner and will provide the resident with uninterrupted access to library materials.
Library Program Policies
The Middletown Township Public Library (MTPL) will offer programs that uphold its mission of service to the community as a lifelong learning center, and as a cultural center. Staff members, guest presenters, speakers, and other artists must apply and are subjected too, the following criteria in program planning:
- Relation to Library mission and service goals and materials collection policy
- Relevance to community needs and interest
- Presentation quality and treatment of content for the intended audience
- Presenter background/qualifications/reputation
- Availability of program space
- Budget and staffing considerations
- Connection to other community programs or partners, and exhibits or events
- Historical or educational significance
- Relation to Library collections, resources, exhibits, and programs
- Library programs are open and free-of-charge to the general public (exceptions are private rentals per policy or at the director’s discretion.)
Library Program Limitations
- As a public institution, library programs must eschew commercial, politically partisan, or religious/sectarian views/worship. Hosting or sponsoring a program may be perceived as an implied endorsement, the Library will utilize professional discretion in the selection of individuals, groups, and performers and reserves the right to decline or limit any requests.
- The Library will endeavor to offer original programming and not duplicate programs or events offered at other township venues.
- The Library has the right of refusal to host programs that include but are not limited to: the possibility that a proposed meeting or event will be disruptive to Library services, or programs that may impede Library staff or patrons, or that may endanger the Library building or collection, or that violates the Library code of conduct policy.
- The Library recognizes that many locally-based potential speakers may well be experts in their respective fields. However, to avoid charges of providing “commercial advantage,” presenters from local businesses may be limited to presenting once during a six month period.
- Attendees of library programs shall not be required to provide any personal information to outside presenters. The Library shall have the right to ask for program evaluations and emails from attendees. Information will only be used for internal Library business.
- Groups or presenters wishing to serve refreshments must obtain prior approval from the Library. Alcoholic beverages are prohibited.
- Programs that involve the sale of goods or services are prohibited, except for authors, artists, and musicians who shall be permitted to sell copies of their works.
- In the event of a conflict of dates, staff-scheduled programs of the Middletown Township Public Library will have precedence.
Payment and Cancellations
- The Library will not pay performers in advance for services. When possible, performers will be paid immediately following the conclusion of the program.
- In some cases, however, payment will be mailed to the performer no later than 60 days following the scheduled date of the program. Performers who cancel and do not reschedule will not be paid for the canceled program.
- The Library asks that speakers, performers, and groups who wish to cancel their scheduled program/event provide at least one week’s notice to allow staff sufficient time to contact attendees or schedule a similar program or presenter in its place.
- All programs shall end 15 minutes prior to Library closing time. The Library shall, at its discretion, publicize the program with in-house designed posters, flyers, press releases, and electronic media. It is the responsibility of the presenter to provide all necessary information and graphics in a timely fashion. MTPL reserves the right to revise/redesign material supplied by the presenter to conform to MTPL standards. Library staff will approve any additional marketing materials that are displayed in the Library.
- With the presenter’s permission, the Library may capture photographs, audio, and video recordings of the presentation for the use at the sole discretion of MTPL.
- Exhibiting artists shall be permitted to list prices of works for sale in a printed brochure/catalog of their show. The catalog or price list shall be provided by the artist and approved by the Library in advance of the show.
Any violations of this policy shall result in the automatic rejection of all future program requests for a minimum of one year. Repeated violators will be permanently prohibited from presenting library programs at Middletown Township Public Library.